Workflow Action - If/Else

Modified on: Wed, 4 Feb, 2026 at 12:44 AM

The If/Else workflow action allows you to route contacts through different paths based on defined conditions. With the latest enhancement, you can now use Dynamic Custom Values in If/Else conditions to compare live values from earlier workflow steps or stored fields—eliminating the need to hard-type values and reducing duplicate logic.

TABLE OF CONTENTS

What Is the If/Else Workflow Action?
Key Benefits of the If/Else Action
How to Use the If/Else Action
Step 1: Add the If/Else Action
Step 2: Choose a Logic Setup Method
Step 3: Configure the First Branch
Step 4: Add Additional Branches (Optional)
Step 5: Configure the “None” (Else) Branch
Using Dynamic Values in If/Else Conditions
Supported Field Types
How to Use Dynamic Values
Important Note for Select / Dropdown Fields
Example Use Case
Action Details
Example: Follow-Up Based on Email Engagement
Frequently Asked Questions
Related Articles

What Is the If/Else Workflow Action?

The If/Else action evaluates contact-specific data and splits a workflow into multiple branches based on whether conditions are met. Each branch represents a logical path that a contact follows depending on the outcome of the condition check.

This makes it possible to create personalized, data-driven workflows that adapt dynamically to a contact’s behavior, attributes, or calculated values.

Key Benefits of the If/Else Action

Conditional Logic: Route contacts down different paths based on real-time data
Automation Efficiency: Reduce manual sorting and duplicate workflow steps
Scalable Segmentation: Handle complex branching logic as workflows grow
Visual Clarity: Clearly see and manage decision points in the workflow builder

How to Use the If/Else Action

Step 1: Add the If/Else Action

Open your workflow.
Click the + icon to add a new action.
Select If / Else from the action list.

Step 2: Choose a Logic Setup Method

You can either:

Build logic manually using Build My Own, or
Start from a prebuilt recipe with common conditions.

Step 3: Configure the First Branch

Select the field you want to evaluate.
Choose the appropriate operator.
Set the comparison value.
Click Add Segment to add additional conditions.
Use AND / OR to control how conditions are grouped.

Step 4: Add Additional Branches (Optional)

Click Add Branch to define more condition groups.
Each branch represents a separate path in the workflow.

Step 5: Configure the “None” (Else) Branch

The None branch is created automatically.
It runs when no defined conditions are met.
This branch does not support conditions and cannot be removed.
You can rename it and add fallback actions.

Using Dynamic Values in If/Else Conditions

You can now use Dynamic Values on the right-hand side of If/Else conditions. This allows you to compare live values—such as outputs from earlier workflow steps or stored fields—without hard-coding numbers or text.

This enhancement lets you branch directly on values that were calculated or captured upstream.

Supported Field Types

Dynamic Values are supported for the following condition types in If/Else actions:

Numeric – scores, counts, totals
Date – appointment dates, renewal dates
Select / Dropdown (advanced – requires option IDs)
Monetary – invoice totals or amounts

How to Use Dynamic Values

Add an If/Else action to your workflow.
Configure the left-hand field as usual.
In the right-hand input, switch the value type to Dynamic Value.
Select a value from:
- An earlier workflow step output, or
- A stored field.
Choose the appropriate operator (number, date, or value).
Save and publish the workflow.

Select / Dropdown fields require option IDs, not display names, when used with Dynamic Values in If/Else conditions.

In many cases, these IDs can be found in settings (for example, Pipeline IDs or Stage IDs).

Example Use Case

When a proposal value is captured earlier in the workflow, you can compare that value dynamically.

If the amount is $25,000 or more, route the contact to a priority path; otherwise, continue with the standard process.

Action Details

Field	Description	Required
Action Name	Label used to identify the action in the workflow	Yes
Condition	The rule evaluated to determine the branch	Yes
Branches	Workflow paths created by the If/Else action	Yes
Segments	Groups of conditions combined using AND / OR logic	No

Example: Follow-Up Based on Email Engagement

Scenario:

You want to follow up differently based on whether a contact opened an email.

Workflow Logic:

Trigger: Promotional email sent
If/Else Condition: Email Event → Is Opened
Yes Branch: Send thank-you email with an offer
No Branch: Resend the email with a different subject line

This ensures follow-ups are relevant to each contact’s engagement.

Frequently Asked Questions

Q: How can I control when the If/Else condition is evaluated?

Insert a Wait action before the If/Else step. You can wait for an event or a timeout (for example, “Wait until email is opened OR 1 day passes”) before evaluating the condition.

Q: Can I edit a branch after it’s created?

Yes. You can update fields, operators, and values before or after publishing the workflow.

Q: Is the None branch required?

Yes. It is created automatically and cannot be removed.